Director of Space Planning

Department BSD FSD - Building Management About the Department The Biological Sciences Division ? Facilities Services (BSD-FS) office provides support for University?s medical, research, and education missions. We are responsible for managing approximately 2 million gross feet of space located on the University of Chicago?s Hyde Park campus. We serve many community members including but not... limited to: research and non-research faculty, principal investigators, laboratory staff, residents, hospital staff, undergraduate students and post-doctoral scholars. BSD-FS consists of the following major functional areas of responsibility: 1) Planning, Design and Construction, 2) Project Management Services, 3) Building Management, 4) Space Management, 5) Capital Planning, 6) Lease Management, 7) Architectural Services, 8) Signage, and 9) Furniture. Job Summary The Director manages a team of professional staff responsible for space planning/management and operational activities. Manages the development of space, project plans, and building operations to meet the short and long-range goals of the unit and Division. Develops and implements space planning and/or management standards, policies and procedures. Responsibilities Densification of space to meet the goals of the Division. Propose and manage the reduction of cost on projects delivered. Provide oversight of Space Utilization Studies that includes the installation of occupancy sensors. Manages and accounts for the BSD-FS departmental operating funds. Manages space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement. Develops capital planning budgets as they are transitioned to capital renovation projects. Manages a team of professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data. Be able to independently meet with departmental chairperson or designee and perform pre-planning program definition and operational analysis to define space needs. Supervises a team of facilities staff (building managers and dock clerks) responsible for BSD campus buildings. Responsibilities include daily operations, facility development, maintenance, policies, procedures, and expansion to support the strategic mission of the unit and Division. Works independently, to implement a communications plan for university space and infrastructure planning, space management and design. Communicates successes and achievements emanating from efforts. Manages, creates, and maintains content for the departmental website. Becomes an expert in the upkeep and management of the Archibus Space Information Management system. Performs support activities for Master Facility Space Planning (MFSP). Coordinates handoff between BSD-FS Planning and BSD-FS Facilities Design and Construction (FD&C). Maintains inventory of lease, Memorandum of Understanding (MOU), timeshare agreements with critical alerts for expiration date, etc. Manages the BSD-FS Project Intake process as related to requests for projects, furniture, and space requests. Manage and update BSD signage as part of medical campus wayfinding signage standards program. Responds to external surveys on space information (e.g. IDPH, AAMC, AHA, CMS, NSF, and LCME). Reconciles BSD space ownership within Medical Center and campus buildings annually. Manages the development of space and urban planning initiatives. Plans space management, design activities, and/or sustainability projects. Develops strategies to meet the short and long-range goals of the unit. Manages the development of functional/architectural design solutions. Manages, plans and participates in multi-unit teams addressing space use and space planning issues. Manages consultants and consultant selection process; negotiates and manages contracts and budgets. Recommends and manages the development of space and urban planning initiatives. Plans space management, design activities, and/or sustainability projects. Develops strategies to meet the short and long-range goals of the unit. Manages a team of managers and professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data. Monitors the development of functional/architectural design solutions. Manages, plans and participates in multi-unit teams addressing space use and space planning issues. Manages consultants and consultant selection process; negotiates and manages contracts and budgets. Advises space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement. Develops capital planning budgets as they are transitioned to capital renovation projects. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Education: College or university degree in related field, strongly preferred. Experience: Knowledge and skills developed through 7+ years of work experience in a related job discipline. Preferred Competencies Software/computer competencies related to the unit (AutoCAD, MS Office, Archibus, etc.). Strong communication skills and ability to effectively navigate and communicate ideas. Strong leadership abilities to negotiate approvals and implement various initiatives. Working Conditions Office environment, remote work, and tour of campus facilities as needed. Application Documents Resume (required) Cover Letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Facilities Management Role Impact People Manager FLSA Status Exempt Pay Frequency Monthly Scheduled Weekly Hours 40 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu

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